Talent & Culture Coordinator

This is a fantastic opportunity to learn from one of the best, be part of an awesome events agency and work in lovely Central London offices.

HR Administration

• Act as first point of contact for general internal and external Talent & Culture queries and escalate to the Talent & Culture Manager as needed
• Provide administrative support to the Talent & Culture Manager as required to ensure the smooth running of Talent & Culture projects as they arise
• Generate weekly, monthly and quarterly reports as requested
• Supporting Head of Talent & Culture with diary management and monthly expenses
• Maintain our HR system (Breathe HR) with any all employee changes
• Support with the freelance process (IR35) and timesheets

Compensation & Benefits

• Ensure monthly payroll changes are prepared accurately and comprehensively, within agreed timescales, for the Talent & Culture Manager
• Assisting and co-ordinate benefit processes and liaising with benefit providers such as pension, medical insurance, childcare vouchers, gym etc. Supporting with compensation processes, letters etc.

Recruitment & Onboarding

• Support and coordinate recruitment processes, advertising role, go to market, collate CV’s, set up interviews, meet and greet candidates, collate feedback
• Maintain internal recruitment tracker, ensuring information is accurate and up to date at all times
• Manage the on boarding process for new starters to include issuing of paperwork, new starter pack, booking of inductions, completion of the referencing process and set up on various systems
• Track upcoming probation reviews and liaise with managers to ensure timely completion and documentation

Offboarding

• Ensure all leavers and changes to staff contracts are processed in line with the Talent & Culture offboarding checklist including issuing of confirmation of resignation, closing of benefits, updating payroll tracker and booking exit interviews

Employee Relations

• Supporting and creating (where necessary) people management documentation (employee contracts, drafting offer letters, change to terms & conditions etc).
• Respond to and support employee relations, grievances, absences, sickness, flexible working, parental leave etc
• Continually monitor employment terms to ensure managers and staff are informed of end of fixed term contracts and any other contractual changes

Learning & Development

• Support our Graduate, Intern & Work Experience Programmes with the set up, coordinate programmes, track, report
• Support the performance management process bi-annual cycle. Chase objective setting; collecting and tracking appraisals and distribution of compensation statements etc
• Monitor budget and track employee training. Liaise and set up external providers and co-ordinate internal logistics
• Support and co-ordinate the development and implementation of specific programmes such as Coaching & Mentoring
• Monitor Workday learning modules
• Help manage the apprenticeship levy

The Person

• You thrive under pressure with an ability to juggle changing responsibilities
• You demonstrate professionalism in all situations
• You’re honest, responsible, diligent, organised and knowledgeable
• You display integrity, honesty, reliability, responsiveness and openness to be trusted by internal teams and suppliers
• People intrigue you and you are passionate about their development and experience at GPJ
• You strive to ensure employees are performing well for the business and in line with their individual and company ambitions
• You have a natural instinct for what people are really feeling and can get them to open up to you
• You’re resilient to people’s pressures
• You are a problem solver and are always searching for the best solution for our business and culture
• You’re a team player always willing to support those around you
• Open and warm, yet professional – people see you as a trusted confidante and advisor with the ability to maintain confidentiality and act with discretion and diplomacy.
• The ability to build relationships across the business